ByLaws
Article I
Section 1: The name of this organization shall be the Jacksonville Barracudas Youth Hockey Association, Inc. (J.B.Y.H.A. , Inc.) hereafter referred to as the Association.
Article II – Purpose
Section1: The purposes of this Association shall be to organize, teach and develop the amateur sport of youth ice hockey; to promote and develop good sportsmanship, leadership, teamwork, respect for authority, and self-discipline; and to manage and conduct youth hockey games and tournaments for all age divisions.
Section 2: This Association is a non-profit organization as defined by Section 501 (c) (3) of the Internal Revenue code, and will be operated exclusively for the promotion of youth hockey. The net earnings of this Association shall be devoted exclusively to the educational and recreational pursuit of youth hockey.
Section3: Further, upon dissolution of the Association, the assets shall be disposed of by transferring the same to one or more organization(s) organized and operated exclusively for charitable, educational or recreational purposes within the meaning of Section 501 (c) (3) of the Internal Revenue code, as such donee(s) may be designated by the membership. It is the intent of this provision that in the event of such disposition , the donee(s) shall be an organization(s) having similar purpose or purposes as this Association as possible, consistent with such dispositions going to a donee(s) qualified under the Internal Revenue Code as aforesaid. In no event shall any assets of the Association, in the event of disposition, revert to any of the members, officers or directors.
Article III – Membership
Section1: The members of this Association shall consist of the parents or legal guardians (hereafter referred to in general as parents) of participating skaters and such other persons as may from time to time by selected and admitted to membership by the Board of Directors pursuant to the provisions of this Article.
Section 2: Any such person may become a member of this Association by application to the Board of Directors in the manner and form prescribed by this body. The Board of Directors shall have the right to refuse any membership application for reasons they deem justifiable, provided that such refusal be by a majority vote of those Board members present at any duly called meeting of the Board of Directors at which there is 1 a quorum present. Notwithstanding the foregoing, no application may be refused for reason of race, color, creed, or national origin.
Section 3: A member whose child may leave the program during the season for reasons other than for misconduct, may retain their full membership rights and continue to serve on the Board of Directors or in other capacities for the remainder of that fiscal year.
Section 4: A member of this Association may have their membership terminated for just cause by a majority vote of those members present at any duly called meeting of the Board of Directors at which there is a quorum present, so long as such member is notified to appear personally before the Board of Directors at a designated time and place, not less than thirty (30) days after such notification and at such is given a fair hearing. Such person shall have the opportunity to be reinstated to membership by applying to the general membership and receiving a majority vote of approval by those members present at any duly called meeting with a quorum present.
Section 5: Resignations from the membership of this Association should be tendered in writing to the Board of Directors.
Section6: A member in good-standing is any member who is current on all required fees to the Association , i. e. , ice and travel fees, and shall be entitled to one (1) vote per participating child at any duly called meeting of the members.
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Article IV – Government
Section1: The government of this Association shall be vested in a Board of Directors, which shall consist of a President, Vice President, Secretary, Treasurer, (the Executive Board Officers), and a Team Manager/Coordinator from each age division, Director of Hockey, Discipline Committee Chairperson, Marketing Chairperson, Fundraising Chairperson and Corporate Sponsor Chairperson (the Directors) with all decisions reached through a majority vote of those members present at any officially called Board of Directors meeting with a quorum present.
Section 2: The general membership of this Association shall have the power to overrule the Board of Directors on any decision by a two-thirds (2/3) vote of those members of good-standing present at any officially called general membership meeting with a quorum present.
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Article V – Fees
Section 1: All fees, including, but not limited to, registration and ice time fees, shall be established by the Board of Directors and presented to the general membership as a part of the annual budget.
Section 2: The ice fees shall be paid on or before the date as prescribed by the Board of Directors. Members who are late with said payments may, without exemption by the Board for extenuating circumstances, forfeit the right for each such child who is in arrears to be on the ice and participate in practices, games and tournaments until such time as these fees, plus any late fees that may be added, are paid in full.
Section 3: Any member whose fees remain unpaid two (2) months after the due date shall be automatically dropped from the membership, unless given an extension by the Board of Directors for just cause.
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Article VI – Duties of the Board of Directors
Section 1: President: The President ‘shall act as chief executive of the Association ; preside at all meetings of the general membership and the Board of Directors; serve as an ex-officio member of all committees, except the Nominating committee; and have all other powers of supervision and management usually vested in the office of President.
Section 2: Vice President: The Vice President shall preside, in the absence of the President, at all meetings of the general membership and the Board of Directors, and otherwise assume the duties of that office; and perform such other duties as the President or the Board of Directors may direct.
Section 3: Secretary: The Secretary shall record the minutes of all meetings of the general membership and the Board of Directors and make copies of said minutes available to anyone requesting same; notify the membership of all meetings of the Association; assist the President with correspondence; be custodian of all records, except those assigned to others; and perform such other related duties as the President or the Board of Directors may direct.
Section 4: Treasurer: The Treasurer shall be custodian of all funds of this Association and deposit them in a financial institution; be responsible for the collection of all accounts receivable and the prompt payment of all accounts payable; keep accurate accounts of all receipts and disbursements; disburse all funds of this Association in accordance with the budget as approved by the Board of Directors annually; give financial reports at each meeting of the Board of Directors and general membership; prepare and submit an annual financial report of all transactions, along with all documentation, for audit at the end of the fiscal year; and perform such other related duties as the President or the Board of Directors may direct.
Section 5: Team Manager/Coordinator: The Team Managers/Coordinators shall be responsible for the administrative activities of the teams, as outlined by the Board of Directors, and work closely with the Director of Hockey and each team’s Head Coach and team’s parents in their respective division.
Section 6: Director of Hockey: The Director of Hockey shall be appointed by the Board of Directors to oversee the activities of the travel team hockey program. Said Director shall have sufficient hockey coaching and/or playing background and experience. The Director shall not be eligible to serve as a coach in the program. The Director’s duties shall consist of selecting, with Board approval, the team Head Coaches and approving their assistants; recommending program policy and program objectives to the Association, supervising the program operation; establishing a competitive program; representing the program to the Board of Directors; approving the selection of tournaments chosen by the team’s Head Coaches and Team Managers/Coordinators; and other related duties as assigned by the Board of Directors.
Section 7: Discipline Committee Chairperson: The Discipline Committee Chairperson shall be appointed by the Board of Directors and shall be responsible for assisting in the formation of a Discipline Committee, consisting of a representative from each travel team to handle all Association grievances. Responsible for creating a Coaches and Players Code of Conduct Manual to be available at the start of each season.
Section 8: Fundraising Chairperson: The Fundraising Chairperson shall be appointed by the Board of Directors and shall be responsible for providing multiple fundraising activities to the parents and players of the Association.
Section 9: Corporate Sponsor Chairperson: The Corporate Sponsor Chairperson shall be appointed by the Board of Directors and shall be responsible for promoting the Storm Hockey Program through sponsor packets given to corporations who might be interested in supporting the Association through financial donations or merchandise.
Section 10: Marketing Chairperson: The Marketing Chairperson shall be appointed by the Board of Directors and shall be responsible for marketing the Storm Hockey Program by means of merchandise, media, bulletins, etc.
Section 11: No member of the Board of Directors may hold more than on elected office in this Association at any one time, nor serve as a coach unless approved by the Board of Directors.
Section 12: The Board of Directors may, by a two-thirds (2/3) vote at any officially called meeting, remove from office any member of the Board who, in the opinion of the Board, acts to the detriment of this Association or is not fulfilling the responsibilities of the office held.
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Article VII – Finances
Section 1: All funds of this Association shall be deposited by the Treasurer in a bank insured by the FDIC or Savings and Loan located within the general service area of this Association and shall be withdrawn only upon drafts bearing the signature of the Treasurer or, in emergency situations, by the President.
Section 2: All expenditures of funds of this Association over the amount of two hundred fifty dollars ($250) shall be approved by the Board of Directors under the limits of the budget, with the exception of ice time fees, which will be paid upon demand.
Section 3: The fiscal year of this Association shall be July 1 to June 30th of each year. Section 4: The Board of Directors, under the direction of the Treasurer, shall prepare and submit to the general membership an annual budget for their approval at the Annual General Membership Meeting. This budget may be amended by the new Board of Directors at their discretion, but if so amended it must again be approved by the general membership at a duly called meeting.
Section 5: The President, prior to the start of the new fiscal year, shall engage a professional auditor for the purpose of conducting a complete audit and a report of the findings shall be presented to the membership at the first general membership meeting of the new season. Said auditor shall not be associated in any manner with this Association.
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Article VIII – Elections
Section1: The Officers and Directors of this Association, with the exception of Team Managers/Coordinators, shall be elected annually at the Annual Meeting of the general membership in May and shall assume their duties at the start of the new fiscal year.
Section 2: A Nominating/Election Committee shall be formed each year at least thirty (30) days prior to the Annual General Membership Meeting. The committee shall consist of the Team Managers/Coordinators of each age division, with a Chairperson selected from among these members by the Board of Directors. The committee members shall canvas their own team parents, in a combined effort, to obtain a single complete slate of candidates for each Board position, with the exception of the Team Manager/Coordinator slots. The committee shall present at least one nominee for each office to the Board of Directors at least fifteen (15) days prior to the Annual General Membership Meeting. This slate will then be mailed to each member in good standing at least seven (7) days prior to the Annual General Membership Meeting with a notice of said meeting. The Chairperson of the Nominating/Election Committee shall present the slate of candidates for each office at the Annual General Membership Meeting at which time the election shall be held under his/her direction. The Chairperson ·and the Association Secretary shall be responsible for tabulating the votes.
Section 3: Each candidate, to be eligible, must be a member in good standing and in attendance, or have submitted a signed statement indicating their willingness to serve, if elected.
Section 4: If there is not a complete slate of candidates, nominations shall be accepted from the floor. Such nominees must be in attendance, or have submitted a signed statement indicating their willingness to serve, if elected.
Section 5: Each member in good standing who is in attendance at the annual election shall be eligible to cast one (1) vote for each office. No proxy or mail ballots will be accepted.
Section 6: The Team Manager/Coordinator shall be elected each year at the start of a new season by the parents of each individual team to represent them as a full voting member on the Board of Directors. The Team Manager/Coordinator shall not simultaneously hold any other office or chairmanship in the Association, nor be the spouse of that team’s Head Coach or of the Director of Hockey. His/her term shall last until replaced, or re-elected, in a like manner the following year.
Section 7: To be elected, a candidate must receive a majority of the votes cast at the annual election.
Section 8: Only one member per family shall serve on the Board of Directors at any given time.
Section 9: The term of office for all elected members of the Board of Directors is one (1) year with no Board member serving more than four (4) consecutive terms. Such a Board member may, however, be eligible for election to the Board after at least one (1) fiscal year without serving on the Board of Directors.
Section 10: In the event any elected member of the Board of Directors should vacate, or be removed from office, the Board of Directors may appoint a replacement to complete the term of office, with the exception of the Team Managers/Coordinators, whom will be replaced by a vote of that team’s parents.
Section 11: Upon the start of the new fiscal year, the outgoing President shall assume the position of Immediate Past President. Should that person be unable to serve in that capacity, the position shall remain vacant until filled again in the manner prescribed above.
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Article IX – Meetings
Section 1: This Association shall conduct general membership meetings during the season and any additional meeting at a time and place as determined by the Board of Directors.
Section 2: Special membership meeting may be called by the membership by submitting a request in writing to the Board of Directors signed by a minimum of thirty (30) members in good standing. Upon receipt of such a valid request, a meeting shall be scheduled within seven (7) days and notification shall be given to the membership at least three (3) days prior to said meeting.
Section 3: The Annual Meeting of the General Membership of this Association shall be held during the first week in June of each year.
Section 4: The Board of Directors shall conduct meetings at a time and place as determined by the members of the Board, but not less than five (5) meeting per year, In emergencies, special meetings may be scheduled at the call of the President or by any two (2) elected Board members with notice given to all Board members at least three (3) days prior to said meeting. All meetings of the Board shall be open to the general membership with the date, time and location posted at least three, (3) days in advance in a prominent location at the home rink.
Section 5: At all regular or special meetings of the general membership or Board of Directors, a quorum must be present to conduct business. For general membership meetings a quorum shall be one-half of the total membership. For Board of Directors meetings, a quorum shall be a majority of the elected members of the Board. No proxy votes will be accepted.
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Article X – Program
Section 1: Director of Hockey: The Director of Hockey shall be appointed by the Board of Directors to oversee the activities of the travel team hockey program. Said Director shall have sufficient hockey coaching and/or playing background and experience. The Director shall not be eligible to serve as a coach in the program. The Director’s duties shall consist of selecting, with Board approval, the team Head Coaches and approving their assistants; recommending program policy and program objectives to the Association, supervising the program operation; establishing a competitive program; representing the program to the Board of Directors; approving the selection of tournaments chosen by the team’s Head Coaches and Team Managers/Coordinators; and other related duties as assigned by the Board of Directors. A Head Coach may not coach a team of which their own chi ld is a member without prior Board approval.
Section2: The Head Coach of each travel team shall be responsible for producing a well conditioned team; maintaining discipline and high behavior standards on and off the ice; following established guidelines; assuring team continuity by planning for the following season; securing and training assistant coaches; assisting and supporting other team coaches; obtaining approval of the Director of Hockey prior to moving a player from his/her age division; and other duties as assigned by the Director of Hockey.
Section 3: A Registrar, appointed by the Board of Directors, shall be responsible for player registrations prior to team tryout; shall submit the registration documents for individual players, team coaches, teams, and other documentation as required by USA Hockey; shall be responsible for the registration of teams for tournaments; and perform such other related duties as the President or the Board of Directors may direct.
Section 4: An Equipment Manager, appointed by the Board of Directors, shall be responsible for the purchase, distribution, maintenance and detailed record keeping of all of the Association’s physical assets and other related duties as outlined by the Board of Directors. His/Her term shall last until replaced, or reappointed, in a like manner the following year.
Section 5: A Scheduling Manager, appointed by the Board of Directors, shall be responsible for scheduling all games, practices, scrimmages, tournaments, and referees in coordination with the Team Managers/Coordinators; maintaining the Master Schedule for the entire season; providing complete schedules to the Team Managers/Coordinators; and other duties as outlined by the Board of Directors. The Scheduling Manager shall not hold any additional appointed position. His/Her term shall last until rep laced, or reappointed, in a like manner the following year.
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Article XI – Committees
Section 1: A Discipline Committee, consisting of a representative member from each travel team and headed by the Discipline Committee Chairperson shall be responsible for reviewing all Association grievances. All such grievances shall be in writing, in a manner set forth by the committee. After a full and fair review of the facts, the committee, by a majority vote of a quorum present, will reach a decision and take any necessary action, which may include disciplinary measures. All grievances submitted shall be dealt with within a ten (10) day period. Committee members with a conflict of interest shall abstain from voting. An appeal may be submitted to the Board of Directors within fifteen (15) days of the decision if the decision was reached by no more than a simple majority. If a quorum cannot be obtained to conduct business, the Board of
Directors may, at their discretion, appoint a temporary replacement for any absent committee member(s) to create a quorum.Section 2: Budget Committee, consisting of a representative of each travel team, appointed by the Board of Directors, shall be responsible for keeping a detailed accounting record of all income and expenses (with receipts) of their respective travel team. This person will be required to give a monthly accounting sheet to the treasurer and to the parents of their respective team.
Section3: The Board of Directors, at their discretion, may create Standing and/or Special Committees to carry out the functions of this Association, the duration and functions of these committees to be determined by the Board.
Section 4: The President, with approval of the Board of Directors, shall appoint all Chairperson, unless otherwise prescribed in these bylaws.
Article XII – Rules of Order
Section 1: The latest edition of Robert’s Rules of Order shall govern the proceedings of all meetings of the Association and its constituent parts, except as may be provided in these bylaws.
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Article XIII – Amendments
Section 1: These bylaws may be amended at any regular meeting of the Association by a two-thirds (2/3) vote of the members present, provided a quorum is present and the proposed amendment(s) has/have been submitted in writing to each member at least thirty (30) days prior to said meeting.
